{"id":2875,"date":"2014-12-10T13:04:49","date_gmt":"2014-12-10T13:04:49","guid":{"rendered":"https:\/\/smarterbusinessprocesses.com\/?p=2875"},"modified":"2023-07-27T15:06:10","modified_gmt":"2023-07-27T15:06:10","slug":"smartsheet-use-cell-linking-create-master-gantt-chart","status":"publish","type":"post","link":"https:\/\/smarterbusinessprocesses.com\/smartsheet-use-cell-linking-create-master-gantt-chart\/","title":{"rendered":"Smartsheet &#8211; How to Use Cell Linking to Create a Master Gantt Chart","gt_translate_keys":[{"key":"rendered","format":"text"}]},"content":{"rendered":"\n<p><a href=\"http:\/\/www.smartsheet.com\/product-tour\/gantt-charts\" target=\"_blank\" rel=\"noopener\">Gantt charts<\/a> are an awesome resource for managing projects as they provide a visual timeline of the progress of each task. But are you checking multiple project sheets and drilling down to all of the details every day? \u00a0Nobody&#8217;s got time for that! <\/p>\n\n\n\n<p>Cell linking to the rescue! Let us\u00a0show you how to make a \u201cMaster\u201d Gantt chart \u2013 perfect for rolling together calendars or project\u00a0schedules.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">What is a Gantt chart?<\/h2>\n\n\n\n<p>A <a href=\"https:\/\/en.wikipedia.org\/wiki\/Gantt_chart\" target=\"_blank\" rel=\"noopener\">Gantt Chart<\/a> is a bar chart that indicates a project&#8217;s progress. In this chart format, a series of horizontal lines shows the amount of work done or production completed in certain periods of time in relation to the amount planned for those periods. <\/p>\n\n\n\n<p>In simpler words Gantt charts are a visual view of tasks displayed against time. They represent critical information such as who is assigned to what, duration of tasks, and overlapping activities in a project.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Key features and benefits of Gantt Charts <\/h2>\n\n\n\n<p>There are many points to note about the structure and function of a Gantt chart that help a project manager in particular, such as tasks, milestones, task bars, due dates, dependencies and task IDs. <\/p>\n\n\n\n<p>With complicated projects involving multiple players and sub projects to be able to link Gantt Chart cells to real time data feeds helps to automate updates, and keep the project running more efficiently.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/smarterbusinessprocesses.com\/wp-content\/uploads\/2023\/07\/Smartsheet-Building-a-Gantt-Chart-e1690467554517.jpg\" data-rel=\"lightbox-image-0\" data-rl_title=\"\" data-rl_caption=\"\" title=\"\"><img decoding=\"async\" src=\"data:image\/gif;base64,R0lGODlhAQABAIAAAAAAAP\/\/\/yH5BAEAAAAALAAAAAABAAEAAAIBRAA7\" data-src=\"https:\/\/smarterbusinessprocesses.com\/wp-content\/uploads\/2023\/07\/Smartsheet-Building-a-Gantt-Chart-1024x646.jpg\" alt=\"gantt chart\" class=\"wp-image-20170 lazyload\"\/><noscript><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"646\" src=\"https:\/\/smarterbusinessprocesses.com\/wp-content\/uploads\/2023\/07\/Smartsheet-Building-a-Gantt-Chart-1024x646.jpg\" alt=\"gantt chart\" class=\"wp-image-20170 lazyload\"\/><\/noscript><\/a><figcaption class=\"wp-element-caption\">A Gantt chart can be a great tool to adopt when preparing a large and complex project<\/figcaption><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">Smartsheet Gantt Chart Case Study<\/h3>\n\n\n\n<p>One group that has become the master of Masters is the marketing team at <a href=\"http:\/\/www.behr.com\/Behr\/home#\" target=\"_blank\" rel=\"noopener\"><strong>Behr<\/strong><\/a>. \u00a0Lisa Kudukis, director of\u00a0professional products and services, shares one of her Gantt Chart examples. <\/p>\n\n\n\n<p>She uses a Master Dashboard in Smartsheet to keep a handle on her team\u2019s widespread projects. Kudukis left Excel spreadsheets in the dust and is able to keep her team all on the same page, with a holistic project view using Smartsheet Gantt Chart  online.<\/p>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p>\u201cIt\u2019s been a tremendous help for me when I\u2019m reporting to the executive team. &nbsp;I&nbsp;can easily show&nbsp;the task lists that demonstrate my team has thought through every detail for each event,\u201d said Kudukis when she explained her Master Dashboard.<\/p>\n<\/blockquote>\n\n\n\n<h3 class=\"wp-block-heading\">The benefit of cell linking from individual cells<\/h3>\n\n\n\n<p>With cell linking, cells from individual sheets with critical data (like status information) are linked to the Behr\u2019s Master Dashboard, and automatically updated whenever a team member makes\u00a0changes. \u00a0<\/p>\n\n\n\n<p>The Behr team is saving time, money, and stress with this simplified system. \u00a0<a href=\"http:\/\/www.smartsheet.com\/customers\/behr\" target=\"_blank\" rel=\"noopener\">&lt;Read the full case study><\/a><\/p>\n\n\n\n<h2 class=\"wp-block-heading\">How to create your own Smartsheet Gantt Chart<\/h2>\n\n\n\n<p>Here are some steps to create your own Master Dashboard:<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">1. <strong>Create a new project sheet<\/strong> \u00a0<\/h4>\n\n\n\n<p>This will be your \u201cMaster\u201d sheet. \u00a0One of the easiest ways to do this is to click the \u201cPlus\u201d tab at the top of your account and create a new project sheet. \u00a0This sheet comes pre-loaded with dependency columns and a Gantt chart ready to be filled in.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">2. <strong>Double-check the order of the columns in your project sheets<\/strong><\/h4>\n\n\n\n<p>Project sheets have certain columns that communicate with their subsequent Gantt charts. \u00a0Make sure that all of the columns are in the same order in the project sheets you are planning to link to your Master Dashboard.<\/p>\n\n\n\n<p>One thing to note about Predecessor columns: Predecessors indicate task-specified dependencies, so cell linking is not allowed in this column.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">3. <strong>Start linking cells.<\/strong> \u00a0<\/h4>\n\n\n\n<p>Pretty simple \u2013 click on the first cell in your new sheet, and then click the <strong>Cell Linking<\/strong> icon in the left toolbar.\u00a0<img loading=\"lazy\" decoding=\"async\" class=\"lazyload\" width=\"50\" height=\"20\" border=\"0\" src=\"data:image\/gif;base64,R0lGODlhAQABAIAAAAAAAP\/\/\/yH5BAEAAAAALAAAAAABAAEAAAIBRAA7\" data-src=\"http:\/\/www.smartsheet.com\/sites\/default\/files\/haymaker\/cell.linking.icon_.png\" alt=\"\"><noscript><img loading=\"lazy\" decoding=\"async\" class=\"lazyload\" width=\"50\" height=\"20\" border=\"0\" src=\"http:\/\/www.smartsheet.com\/sites\/default\/files\/haymaker\/cell.linking.icon_.png\" alt=\"\"><\/noscript><\/p>\n\n\n\n<p>A screen will pop up and display all of your other project sheets. \u00a0Select one sheet from the left panel to display its content on-screen in the right panel. \u00a0Just click and drag your mouse around the cells you want to display in your Master Dashboard. \u00a0<\/p>\n\n\n\n<p>Then click <strong>Create Link<\/strong> at the bottom of the form. \u00a0The cells you select to link from the pop-up screen will appear in the same order in your Master Dashboard.<\/p>\n\n\n\n<figure class=\"wp-block-image aligncenter\"><a href=\"https:\/\/smarterbusinessprocesses.com\/wp-content\/uploads\/2014\/12\/cel-link-graph-sml.jpg\" data-rel=\"lightbox-image-1\" data-rl_title=\"\" data-rl_caption=\"\" title=\"\"><img decoding=\"async\" src=\"data:image\/gif;base64,R0lGODlhAQABAIAAAAAAAP\/\/\/yH5BAEAAAAALAAAAAABAAEAAAIBRAA7\" data-src=\"https:\/\/smarterbusinessprocesses.com\/wp-content\/uploads\/2014\/12\/cel-link-graph-sml.jpg\" alt=\"cel link graph sml\" class=\"wp-image-2878 lazyload\"\/><noscript><img loading=\"lazy\" decoding=\"async\" width=\"613\" height=\"246\" src=\"https:\/\/smarterbusinessprocesses.com\/wp-content\/uploads\/2014\/12\/cel-link-graph-sml.jpg\" alt=\"cel link graph sml\" class=\"wp-image-2878 lazyload\" srcset=\"https:\/\/smarterbusinessprocesses.com\/wp-content\/uploads\/2014\/12\/cel-link-graph-sml.jpg 613w, https:\/\/smarterbusinessprocesses.com\/wp-content\/uploads\/2014\/12\/cel-link-graph-sml-300x120.jpg 300w, https:\/\/smarterbusinessprocesses.com\/wp-content\/uploads\/2014\/12\/cel-link-graph-sml-150x60.jpg 150w, https:\/\/smarterbusinessprocesses.com\/wp-content\/uploads\/2014\/12\/cel-link-graph-sml-124x50.jpg 124w, https:\/\/smarterbusinessprocesses.com\/wp-content\/uploads\/2014\/12\/cel-link-graph-sml-500x200.jpg 500w\" sizes=\"auto, (max-width: 613px) 100vw, 613px\" \/><\/noscript><\/a><\/figure>\n\n\n\n<h5 class=\"wp-block-heading\"><strong>Rockstar Tip:<\/strong> <\/h5>\n\n\n\n<p><em>Simplify cell linking to your Master Dashboard by taking advantage of parent rows from your project sheets<\/em> (<a href=\"http:\/\/help.smartsheet.com\/customer\/portal\/articles\/765753-parent-rollup-functionality\" target=\"_blank\" rel=\"noopener\">learn more about parent roll-up functionality<\/a>).<\/p>\n\n\n\n<p><em>In this Smartsheet Gantt Chart example, I\u2019m only linking to a single row from my project sheet, because it is a top-level parent row, meaning it gives an overall indication of the entire project\u2019s progress. \u00a0It\u2019s the only row I\u2019m really interested in seeing from each of my project sheets.<\/em><\/p>\n\n\n\n<figure class=\"wp-block-image aligncenter\"><a href=\"https:\/\/smarterbusinessprocesses.com\/wp-content\/uploads\/2014\/12\/cell-link-22.jpg\" data-rel=\"lightbox-image-2\" data-rl_title=\"\" data-rl_caption=\"\" title=\"\"><img decoding=\"async\" src=\"data:image\/gif;base64,R0lGODlhAQABAIAAAAAAAP\/\/\/yH5BAEAAAAALAAAAAABAAEAAAIBRAA7\" data-src=\"https:\/\/smarterbusinessprocesses.com\/wp-content\/uploads\/2014\/12\/cell-link-22.jpg\" alt=\"cell link 22\" class=\"wp-image-2880 lazyload\"\/><noscript><img loading=\"lazy\" decoding=\"async\" width=\"619\" height=\"135\" src=\"https:\/\/smarterbusinessprocesses.com\/wp-content\/uploads\/2014\/12\/cell-link-22.jpg\" alt=\"cell link 22\" class=\"wp-image-2880 lazyload\" srcset=\"https:\/\/smarterbusinessprocesses.com\/wp-content\/uploads\/2014\/12\/cell-link-22.jpg 619w, https:\/\/smarterbusinessprocesses.com\/wp-content\/uploads\/2014\/12\/cell-link-22-300x65.jpg 300w, https:\/\/smarterbusinessprocesses.com\/wp-content\/uploads\/2014\/12\/cell-link-22-150x32.jpg 150w, https:\/\/smarterbusinessprocesses.com\/wp-content\/uploads\/2014\/12\/cell-link-22-229x50.jpg 229w, https:\/\/smarterbusinessprocesses.com\/wp-content\/uploads\/2014\/12\/cell-link-22-500x109.jpg 500w\" sizes=\"auto, (max-width: 619px) 100vw, 619px\" \/><\/noscript><\/a><\/figure>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Keeping linking! <\/strong>\u00a0<\/h4>\n\n\n\n<p>Now that you\u2019ve linked your first project sheet to your Master Dashboard, move on to the next one. \u00a0Remember how convenient it can be to have an online Gantt Chart, linked to data sourdes.<\/p>\n\n\n\n<p>Click on the next empty cell \u2013 which in this example is Row 2 \u2013 and then click the Cell Linking icon again to pull in data from the next project sheet. \u00a0<\/p>\n\n\n\n<p>Keep going until you have all of the data from your project sheets reflected in one easy-to-access location.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">What is displayed in the Gantt Chart?<\/h3>\n\n\n\n<p>Information from the rows you\u2019ve linked will be displayed in the Gantt chart, and you can open the Calendar view to see task plotted out in the calendar as well.<\/p>\n\n\n\n<p>See more\u00a0about our <a href=\"https:\/\/smarterbusinessprocesses.com\/smartsheet-consultancy\/\" target=\"_blank\" rel=\"noopener\">Smartsheet Consultancy<\/a> to learn about our expertise in Smartsheet.<\/p>\n\n\n\n<p><strong><a href=\"https:\/\/smarterbusinessprocesses.com\/contact\/\">CONTACT US<\/a><\/strong> to make an appointment so we can help you in person, we&#8217;d love to hear from you.<\/p>\n","protected":false,"gt_translate_keys":[{"key":"rendered","format":"html"}]},"excerpt":{"rendered":"<p>Gantt charts are an awesome resource for managing projects as they provide a visual timeline of the progress of each task. But are you checking multiple project sheets and drilling down to all of the details every day? \u00a0Nobody&#8217;s got time for that! Cell linking to the rescue! Let us\u00a0show you how to make a [&hellip;]<\/p>\n","protected":false,"gt_translate_keys":[{"key":"rendered","format":"html"}]},"author":3,"featured_media":2883,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[2],"tags":[102,104,107,106,87,6],"class_list":["post-2875","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blog","tag-cell-linking","tag-managing-projects","tag-master-dashboard","tag-master-gantt-chart","tag-planning-tools","tag-smartsheet"],"blocksy_meta":{"styles_descriptor":{"styles":{"desktop":"","tablet":"","mobile":""},"google_fonts":[],"version":6},"post_title_panel":"","has_hero_section":"default","b689c85c789e5597155dd8aa52d7d7fb":"","hero_section":"type-1","hero_elements":[{"id":"custom_title","enabled":true,"heading_tag":"h1","title":"Home"},{"id":"custom_description","enabled":true,"description_visibility":{"desktop":true,"tablet":true,"mobile":false}},{"id":"custom_meta","enabled":true,"meta_elements":[{"id":"author","enabled":true,"label":"By","has_author_avatar":"yes","avatar_size":25},{"id":"post_date","enabled":true,"label":"On","date_format_source":"default","date_format":"M 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0.04)"}},"boxed_content_spacing":{"desktop":{"top":"40px","bottom":"40px","left":"40px","right":"40px","linked":true},"tablet":{"top":"35px","bottom":"35px","left":"35px","right":"35px","linked":true},"mobile":{"top":"20px","bottom":"20px","left":"20px","right":"20px","linked":true}},"content_boxed_radius":{"top":"3px","bottom":"3px","left":"3px","right":"3px","linked":true},"5a43bef1b8f67494376c53d265b59fca":"","disable_featured_image":"no","disable_post_tags":"no","disable_share_box":"no","disable_author_box":"no","disable_posts_navigation":"no","14250b76aaa0858e1e2f1ed5e523d658":"","disable_related_posts":"no","disable_header":"no","disable_footer":"no"},"featured_image_urls_v2":{"full":["https:\/\/smarterbusinessprocesses.com\/wp-content\/uploads\/2014\/12\/cel-link-graph.jpg",613,246,false],"thumbnail":["https:\/\/smarterbusinessprocesses.com\/wp-content\/uploads\/2014\/12\/cel-link-graph-150x150.jpg",150,150,true],"medium":["https:\/\/smarterbusinessprocesses.com\/wp-content\/uploads\/2014\/12\/cel-link-graph-300x120.jpg",300,120,true],"medium_large":["https:\/\/smarterbusinessprocesses.com\/wp-content\/uploads\/2014\/12\/cel-link-graph.jpg",613,246,false],"large":["https:\/\/smarterbusinessprocesses.com\/wp-content\/uploads\/2014\/12\/cel-link-graph.jpg",613,246,false],"1536x1536":["https:\/\/smarterbusinessprocesses.com\/wp-content\/uploads\/2014\/12\/cel-link-graph.jpg",613,246,false],"2048x2048":["https:\/\/smarterbusinessprocesses.com\/wp-content\/uploads\/2014\/12\/cel-link-graph.jpg",613,246,false],"wp_review_small":["https:\/\/smarterbusinessprocesses.com\/wp-content\/uploads\/2014\/12\/cel-link-graph.jpg",65,26,false],"wp_review_large":["https:\/\/smarterbusinessprocesses.com\/wp-content\/uploads\/2014\/12\/cel-link-graph.jpg",320,128,false]},"post_excerpt_stackable_v2":"<p>Gantt charts are an awesome resource for managing projects as they provide a visual timeline of the progress of each task. But are you checking multiple project sheets and drilling down to all of the details every day? \u00a0Nobody&#8217;s got time for that! Cell linking to the rescue! Let us\u00a0show you how to make a \u201cMaster\u201d Gantt chart \u2013 perfect for rolling together calendars or project\u00a0schedules. What is a Gantt chart? A Gantt Chart is a bar chart that indicates a project&#8217;s progress. In this chart format, a series of horizontal lines shows the amount of work done or production&hellip;<\/p>\n","category_list_v2":"<a href=\"https:\/\/smarterbusinessprocesses.com\/category\/blog\/\" rel=\"category tag\">Blog<\/a>","author_info_v2":{"name":"GwenR","url":"https:\/\/smarterbusinessprocesses.com\/author\/gwenr\/"},"comments_num_v2":"0 comments","gt_translate_keys":[{"key":"link","format":"url"}],"_links":{"self":[{"href":"https:\/\/smarterbusinessprocesses.com\/wp-json\/wp\/v2\/posts\/2875","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/smarterbusinessprocesses.com\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/smarterbusinessprocesses.com\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/smarterbusinessprocesses.com\/wp-json\/wp\/v2\/users\/3"}],"replies":[{"embeddable":true,"href":"https:\/\/smarterbusinessprocesses.com\/wp-json\/wp\/v2\/comments?post=2875"}],"version-history":[{"count":0,"href":"https:\/\/smarterbusinessprocesses.com\/wp-json\/wp\/v2\/posts\/2875\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/smarterbusinessprocesses.com\/wp-json\/wp\/v2\/media\/2883"}],"wp:attachment":[{"href":"https:\/\/smarterbusinessprocesses.com\/wp-json\/wp\/v2\/media?parent=2875"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/smarterbusinessprocesses.com\/wp-json\/wp\/v2\/categories?post=2875"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/smarterbusinessprocesses.com\/wp-json\/wp\/v2\/tags?post=2875"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}