How many tasks has your team completed this week? How many belong to a specific department or client?
Instead of filtering data manually, let Smartsheet do the counting for you with COUNTIFS formulas that count only the rows meeting multiple conditions.
Try this:
=COUNTIFS([Status]:[Status], “Complete”, [Department]: [Department], “Marketing”)
This counts the number of rows where the Status column is \u201cComplete\u201d and the Department column says \u201cMarketing.\u201d
How can you use this?
📈 It’s ideal for tracking KPIs and progress by department, team, or timeframe.
🚥 Keeps dashboards accurate and up to date in real time.
💡 Helps you make quick, data-driven decisions without manual updates.
COUNTIFS is one of the most powerful tools in Smartsheet\u2019s formula library and once you start using it, you\u2019ll find endless ways to apply it.
Whether you\u2019re tracking projects, analysing workloads, or managing performance metrics, this one formula can replace hours of manual reporting.
If you\u2019re not sure how to start building COUNTIFS into your sheets, get in touch. We can help set up automated dashboards that do the hard work for you.<\/p>\n","protected":false,"gt_translate_keys":[{"key":"rendered","format":"html"}]},"excerpt":{"rendered":"
How many tasks has your team completed this week? How many belong to a specific department or client? Instead of filtering data manually, let Smartsheet do the counting for you with COUNTIFS formulas that count only the rows meeting multiple conditions. Try this:=COUNTIFS([Status]:[Status], “Complete”, [Department]: [Department], “Marketing”)This counts the number of rows where the Status […]<\/p>\n","protected":false,"gt_translate_keys":[{"key":"rendered","format":"html"}]},"author":8,"featured_media":25135,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[759],"tags":[],"class_list":["post-25134","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-top-tips"],"blocksy_meta":[],"featured_image_urls_v2":{"full":["https:\/\/smarterbusinessprocesses.com\/wp-content\/uploads\/2025\/11\/Counting.jpeg",800,531,false],"thumbnail":["https:\/\/smarterbusinessprocesses.com\/wp-content\/uploads\/2025\/11\/Counting-150x150.jpeg",150,150,true],"medium":["https:\/\/smarterbusinessprocesses.com\/wp-content\/uploads\/2025\/11\/Counting-300x199.jpeg",300,199,true],"medium_large":["https:\/\/smarterbusinessprocesses.com\/wp-content\/uploads\/2025\/11\/Counting-768x510.jpeg",768,510,true],"large":["https:\/\/smarterbusinessprocesses.com\/wp-content\/uploads\/2025\/11\/Counting.jpeg",800,531,false],"1536x1536":["https:\/\/smarterbusinessprocesses.com\/wp-content\/uploads\/2025\/11\/Counting.jpeg",800,531,false],"2048x2048":["https:\/\/smarterbusinessprocesses.com\/wp-content\/uploads\/2025\/11\/Counting.jpeg",800,531,false],"wp_review_small":["https:\/\/smarterbusinessprocesses.com\/wp-content\/uploads\/2025\/11\/Counting-65x65.jpeg",65,65,true],"wp_review_large":["https:\/\/smarterbusinessprocesses.com\/wp-content\/uploads\/2025\/11\/Counting-320x240.jpeg",320,240,true]},"post_excerpt_stackable_v2":"
How many tasks has your team completed this week? How many belong to a specific department or client?Instead of filtering data manually, let Smartsheet do the counting for you with COUNTIFS formulas that count only the rows meeting multiple conditions.Try this:=COUNTIFS([Status]:[Status], “Complete”, [Department]: [Department], “Marketing”)This counts the number of rows where the Status column is \u201cComplete\u201d and the Department column says \u201cMarketing.\u201dHow can you use this?📈 It’s ideal for tracking KPIs and progress by department, team, or timeframe.🚥 Keeps dashboards accurate and up to date in real time.💡 Helps you make quick, data-driven decisions without manual updates.COUNTIFS is one of…<\/p>\n","category_list_v2":"Top Tips<\/a>","author_info_v2":{"name":"mike_admin","url":"https:\/\/smarterbusinessprocesses.com\/author\/admin\/"},"comments_num_v2":"0 comments","gt_translate_keys":[{"key":"link","format":"url"}],"_links":{"self":[{"href":"https:\/\/smarterbusinessprocesses.com\/wp-json\/wp\/v2\/posts\/25134","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/smarterbusinessprocesses.com\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/smarterbusinessprocesses.com\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/smarterbusinessprocesses.com\/wp-json\/wp\/v2\/users\/8"}],"replies":[{"embeddable":true,"href":"https:\/\/smarterbusinessprocesses.com\/wp-json\/wp\/v2\/comments?post=25134"}],"version-history":[{"count":0,"href":"https:\/\/smarterbusinessprocesses.com\/wp-json\/wp\/v2\/posts\/25134\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/smarterbusinessprocesses.com\/wp-json\/wp\/v2\/media\/25135"}],"wp:attachment":[{"href":"https:\/\/smarterbusinessprocesses.com\/wp-json\/wp\/v2\/media?parent=25134"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/smarterbusinessprocesses.com\/wp-json\/wp\/v2\/categories?post=25134"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/smarterbusinessprocesses.com\/wp-json\/wp\/v2\/tags?post=25134"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}