{"id":24169,"date":"2025-02-25T16:55:04","date_gmt":"2025-02-25T16:55:04","guid":{"rendered":"https:\/\/smarterbusinessprocesses.com\/?p=24169"},"modified":"2025-02-27T14:34:48","modified_gmt":"2025-02-27T14:34:48","slug":"howcaniuseai","status":"publish","type":"post","link":"https:\/\/smarterbusinessprocesses.com\/howcaniuseai\/","title":{"rendered":"Smartsheet\u2019s AI tools: the 4 powerful tools with the what, how and why&#8230;","gt_translate_keys":[{"key":"rendered","format":"text"}]},"content":{"rendered":"\n<div class=\"wp-block-stackable-columns stk-block-columns stk-block stk-834f1c7\" id=\"Image-centred\" data-block-id=\"834f1c7\"><div class=\"stk-row stk-inner-blocks stk-block-content stk-content-align stk-834f1c7-column\">\n<div class=\"wp-block-stackable-column stk-block-column stk-column stk-block stk-0b45668\" data-v=\"4\" data-block-id=\"0b45668\"><div class=\"stk-column-wrapper stk-block-column__content stk-container stk-0b45668-container stk--no-background stk--no-padding\"><div class=\"stk-block-content stk-inner-blocks stk-0b45668-inner-blocks\">\n<div class=\"wp-block-stackable-columns stk-block-columns stk-block stk-da7be5e\" data-block-id=\"da7be5e\"><div class=\"stk-row stk-inner-blocks stk-block-content stk-content-align stk-da7be5e-column\">\n<div class=\"wp-block-stackable-column stk-block-column stk-column stk--hide-tablet stk--hide-mobile stk-block stk-c6aba92\" data-v=\"4\" data-block-id=\"c6aba92\"><style>@media screen and (min-width:690px){.stk-c6aba92 {flex:var(--stk-flex-grow, 1) 1 calc(15% - var(--stk-column-gap, 0px) * 2 \/ 3 ) !important;}}<\/style><div class=\"stk-column-wrapper stk-block-column__content stk-container stk-c6aba92-container stk--no-background stk--no-padding\"><div class=\"stk-block-content stk-inner-blocks stk-c6aba92-inner-blocks\">\n<p><\/p>\n<\/div><\/div><\/div>\n\n\n\n<div class=\"wp-block-stackable-column stk-block-column stk-column stk-block stk-50dd6a5\" data-v=\"4\" data-block-id=\"50dd6a5\"><style>@media screen and (min-width:690px){.stk-50dd6a5 {flex:var(--stk-flex-grow, 1) 1 calc(70% - var(--stk-column-gap, 0px) * 2 \/ 3 ) !important;}}<\/style><div class=\"stk-column-wrapper stk-block-column__content stk-container stk-50dd6a5-container stk--no-background stk--no-padding\"><div class=\"stk-block-content stk-inner-blocks stk-50dd6a5-inner-blocks\">\n<div class=\"wp-block-stackable-image stk-block-image stk-block stk-5437db2\" data-block-id=\"5437db2\"><figure><span class=\"stk-img-wrapper stk-image--shape-stretch\"><img loading=\"lazy\" decoding=\"async\" class=\"stk-img wp-image-24201 lazyload\" src=\"data:image\/gif;base64,R0lGODlhAQABAIAAAAAAAP\/\/\/yH5BAEAAAAALAAAAAABAAEAAAIBRAA7\" data-src=\"https:\/\/smarterbusinessprocesses.com\/wp-content\/uploads\/2025\/02\/AI-Robot.jpg\" width=\"1024\" height=\"798\" alt=\"Smartsheet\u2019s AI tools\n\"\/><\/span><\/figure><\/div>\n\n\n\n<p><\/p>\n<\/div><\/div><\/div>\n\n\n\n<div class=\"wp-block-stackable-column stk-block-column stk-column stk--hide-tablet stk--hide-mobile stk-block stk-89593be\" data-v=\"4\" data-block-id=\"89593be\"><style>@media screen and (min-width:690px){.stk-89593be {flex:var(--stk-flex-grow, 1) 1 calc(15% - var(--stk-column-gap, 0px) * 2 \/ 3 ) !important;}}<\/style><div class=\"stk-column-wrapper stk-block-column__content stk-container stk-89593be-container stk--no-background stk--no-padding\"><div class=\"stk-block-content stk-inner-blocks stk-89593be-inner-blocks\">\n<p><\/p>\n<\/div><\/div><\/div>\n<\/div><\/div>\n<\/div><\/div><\/div>\n<\/div><\/div>\n\n\n\n<div class=\"wp-block-stackable-heading stk-block-heading stk-block-heading--v2 stk-block stk-cb50940\" id=\"what-are-smartsheet-offering\" data-block-id=\"cb50940\"><h2 class=\"stk-block-heading__text\">What are Smartsheet offering?<\/h2><\/div>\n\n\n\n<p>As part of their <a href=\"https:\/\/www.smartsheet.com\/pricing\" data-type=\"link\" data-id=\"https:\/\/www.smartsheet.com\/pricing\" target=\"_blank\" rel=\"noopener\">Enterprise Plan<\/a>, users can access a suite of four <a href=\"https:\/\/help.smartsheet.com\/2483169\/AI-tools?_gl=1*1kf32cj*_gcl_au*MTQyODMwMDUzOS4xNzM1NTU0NjMy*_ga*MTQxOTM3MjQxNy4xNzI3Mjc2ODYy*_ga_ZYH7XNXMZK*MTc0MDY1OTQyOS4xODUuMS4xNzQwNjU5NTU2LjUxLjAuMA..\" data-type=\"link\" data-id=\"https:\/\/help.smartsheet.com\/2483169\/AI-tools?_gl=1*1kf32cj*_gcl_au*MTQyODMwMDUzOS4xNzM1NTU0NjMy*_ga*MTQxOTM3MjQxNy4xNzI3Mjc2ODYy*_ga_ZYH7XNXMZK*MTc0MDY1OTQyOS4xODUuMS4xNzQwNjU5NTU2LjUxLjAuMA..\" target=\"_blank\" rel=\"noopener\">AI tools<\/a>: Generate Formulas, Analyze Data, Generate Text and Summaries, and Get Help.<\/p>\n\n\n\n<p>These don\u2019t enable you to do anything that isn\u2019t already possible on Smartsheet, but they do simplify the method of achieving the output. In other words, they enable the user to input a written request which is then interpreted and the work \u2013 be that a formula, a written summary, a chart or the answer to your FAQ \u2013 is done for you.<\/p>\n\n\n\n<p>In essence, these tools are time savers and will make the broader functionality of Smartsheet more accessible for non-technically minded users.<\/p>\n\n\n\n<p>Let\u2019s look at an example.&nbsp;<\/p>\n\n\n\n<p>If you wanted to generate a formula but weren\u2019t familiar with the type of coding this requires, you can instead tell the Generate Formulas AI tool to \u201cfind the sum of [column 1] and [column 2]\u201d.<\/p>\n\n\n\n<p>In addition to autocomplete options for the various columns you might want to add together, the system then creates the correct formula and applies it to the selected cells.<\/p>\n\n\n\n<p>Or you could use the Analyze data element to create a chart, by saying \u201cI want a chart comparing x to y\u201d and voila, a chart appears.&nbsp; These examples are pretty simple but as the formulas get more complex or the data builds up for charts, it\u2019s easy to see the value this could bring.&nbsp;<\/p>\n\n\n\n<p>What Smartsheet have cleverly done is move the functionality of their help and learning community into their sheets; as they say, changing the focus from \u2018how do I?\u2019 to \u2018do it for me\u2019.<\/p>\n\n\n\n<p>This feels very much like the start of a new era, with Smartsheet teasing some of the future capabilities that they are working towards and saying \u201cthe possibilities are endless.\u201d<\/p>\n\n\n\n<div class=\"wp-block-stackable-heading stk-block-heading stk-block-heading--v2 stk-block stk-e6ba6d1\" id=\"are-you-saving-or-investing-time\" data-block-id=\"e6ba6d1\"><h2 class=\"stk-block-heading__text\">Are you saving or investing time?<\/h2><\/div>\n\n\n\n<p>Before we go, here\u2019s some food for thought. We all know the working world is speeding up and people are getting busier. As a result, burnout is on the increase and wellbeing costs businesses time and money in itself.<\/p>\n\n\n\n<p>If you decide, therefore, to invest in AI to save time, have you considered what you\u2019ll do with the time you save? It\u2019s often too easy for firms to reduce headcount or load people up with additional tasks to replace the ones they\u2019ve automated.<\/p>\n\n\n\n<p>Smartsheet broach this subject in their article, <a href=\"https:\/\/www.smartsheet.com\/content-center\/executive-center\/leadership\/how-generative-ai-will-enable-smartsheet-users\" target=\"_blank\" rel=\"noopener\">How generative AI will enable Smartsheet users to be even more effective<\/a>, saying one of their guiding principles is to \u2018empower humans to do more\u2019. This theme of using AI to unlock human potential is important.<\/p>\n\n\n\n<p>Consider the example set by a leading Australian software company. They leverage time saved through the use of AI and automation to allow their developers one day per year to work on any project of their choosing. This focus on innovation has led to significant improvements to their own products as developers use the time to address non-core bugs or investigate even better ways of working.&nbsp;<\/p>\n\n\n\n<div class=\"wp-block-stackable-heading stk-block-heading stk-block-heading--v2 stk-block stk-884f0d7\" id=\"how-smarter-business-processes-can-help-even-more\" data-block-id=\"884f0d7\"><h2 class=\"stk-block-heading__text\">How Smarter Business Processes can help even more?<\/h2><\/div>\n\n\n\n<p>As usual, we\u2019re here to add yet another layer of convenience for our clients. Using AI to the extent of its potential is all about knowing what commands and prompts to use and we offer training to assist with this along with what the various AI tools can do and when best to use them.<\/p>\n\n\n\n<p>If you\u2019re not planning to upgrade to Smartsheet\u2019s Enterprise Plan, don\u2019t worry, we have some amazing AI of our own.<\/p>\n\n\n\n<p>In our own <a href=\"https:\/\/smarterbusinessprocesses.com\/smarter-dashboards-3\/\" data-type=\"link\" data-id=\"https:\/\/smarterbusinessprocesses.com\/smarter-dashboards-3\/\">Smarter Dashboards <\/a>app, there\u2019s a \u2018push button start with AI\u2019. This allows you to not just create a chart from a prompt, but actually create a whole dashboard in seconds. It analyses your source data and generates a selection of charts for you to choose for your dashboard. You can see a demo <a href=\"https:\/\/smarterbusinessprocesses.com\/smarter-dashboards-3\/\">here<\/a>.  Finally, don\u2019t forget we love nothing more than creating bespoke training courses so if you\u2019re using AI in Smartsheet and would like us to address some particular challenges, <a href=\"https:\/\/smarterbusinessprocesses.com\/free-consultation-trial-licenses\/\" data-type=\"link\" data-id=\"https:\/\/smarterbusinessprocesses.com\/free-consultation-trial-licenses\/\">let us know<\/a>. <\/p>\n\n\n\n<p><\/p>\n","protected":false,"gt_translate_keys":[{"key":"rendered","format":"html"}]},"excerpt":{"rendered":"<p>At the end of 2024, Smartsheet trialled a suite of AI tools designed to assist an even speedier data manipulation and decision-making process for users. In this blog, we summarise what the Smartsheet tools are and look at their use case for clients.<\/p>\n","protected":false,"gt_translate_keys":[{"key":"rendered","format":"html"}]},"author":8,"featured_media":24201,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[2],"tags":[],"class_list":["post-24169","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blog"],"blocksy_meta":{"disable_featured_image":"yes","styles_descriptor":{"styles":{"desktop":"","tablet":"","mobile":""},"google_fonts":[],"version":6},"page_structure_type":"type-3"},"featured_image_urls_v2":{"full":["https:\/\/smarterbusinessprocesses.com\/wp-content\/uploads\/2025\/02\/AI-Robot.jpg",1024,798,false],"thumbnail":["https:\/\/smarterbusinessprocesses.com\/wp-content\/uploads\/2025\/02\/AI-Robot-150x150.jpg",150,150,true],"medium":["https:\/\/smarterbusinessprocesses.com\/wp-content\/uploads\/2025\/02\/AI-Robot-300x234.jpg",300,234,true],"medium_large":["https:\/\/smarterbusinessprocesses.com\/wp-content\/uploads\/2025\/02\/AI-Robot-768x599.jpg",768,599,true],"large":["https:\/\/smarterbusinessprocesses.com\/wp-content\/uploads\/2025\/02\/AI-Robot.jpg",1024,798,false],"1536x1536":["https:\/\/smarterbusinessprocesses.com\/wp-content\/uploads\/2025\/02\/AI-Robot.jpg",1024,798,false],"2048x2048":["https:\/\/smarterbusinessprocesses.com\/wp-content\/uploads\/2025\/02\/AI-Robot.jpg",1024,798,false],"wp_review_small":["https:\/\/smarterbusinessprocesses.com\/wp-content\/uploads\/2025\/02\/AI-Robot-65x65.jpg",65,65,true],"wp_review_large":["https:\/\/smarterbusinessprocesses.com\/wp-content\/uploads\/2025\/02\/AI-Robot-320x240.jpg",320,240,true]},"post_excerpt_stackable_v2":"<p>At the end of 2024, Smartsheet trialled a suite of AI tools designed to assist an even speedier data manipulation and decision-making process for users. In this blog, we summarise what the Smartsheet tools are and look at their use case for clients.<\/p>\n","category_list_v2":"<a href=\"https:\/\/smarterbusinessprocesses.com\/category\/blog\/\" rel=\"category tag\">Blog<\/a>","author_info_v2":{"name":"mike_admin","url":"https:\/\/smarterbusinessprocesses.com\/author\/admin\/"},"comments_num_v2":"0 comments","gt_translate_keys":[{"key":"link","format":"url"}],"_links":{"self":[{"href":"https:\/\/smarterbusinessprocesses.com\/wp-json\/wp\/v2\/posts\/24169","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/smarterbusinessprocesses.com\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/smarterbusinessprocesses.com\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/smarterbusinessprocesses.com\/wp-json\/wp\/v2\/users\/8"}],"replies":[{"embeddable":true,"href":"https:\/\/smarterbusinessprocesses.com\/wp-json\/wp\/v2\/comments?post=24169"}],"version-history":[{"count":0,"href":"https:\/\/smarterbusinessprocesses.com\/wp-json\/wp\/v2\/posts\/24169\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/smarterbusinessprocesses.com\/wp-json\/wp\/v2\/media\/24201"}],"wp:attachment":[{"href":"https:\/\/smarterbusinessprocesses.com\/wp-json\/wp\/v2\/media?parent=24169"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/smarterbusinessprocesses.com\/wp-json\/wp\/v2\/categories?post=24169"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/smarterbusinessprocesses.com\/wp-json\/wp\/v2\/tags?post=24169"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}